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Jenny’s Top 10 Tips for Microsoft OneNote

April 18, 2012 by in category Archives tagged as , , , ,
by Jenny Hansen

I’m a software trainer by day so I have several “true loves” in the software realm. But as a writer, my hands down favorite lately is OneNote 2010.

I. Heart. OneNote.

What is it, and where do I find it?
OneNote is a planner and note taking software. Capture text, images, video and audio notes, and keep important information readily available. If you’re the organized type, it’s likely that you have a binder with all of the research information and pictures for your book. You’ll find OneNote in your START menu (Start\Programs\Microsoft Office\OneNote 2010).

OneNote allows you to keep this information in the same format electronically so it’s searchable.
I could do several posts on the topic (and I probably will) but when I stopped to think about what I use the MOST in the program, it was pretty easy to come up with my Top Ten fave features.
#10 – ToDo Lists

OneNote allows you to insert handy checklists. You just check off the item when you’re done and you can keep it for posterity or edit the list as you move to a new day.

How to do a check list:
Click to type in your OneNote notebooks page (top tabs are sections, right side tabs are pages) and type “Ctrl+1”
  1. In the top middle of your Home ribbon in OneNote, there is a “To Do” button
  2. Type your To Do
  3. Hit Enter
  4. Use the Ctrl+1 shortcut key again to add more checkboxes

Note: You’ll see lots of keyboard shortcuts through this document and for once, the Mac users are out of luck. OneNote is a PC only product. Incidentally, my favorite shortcut is Ctrl +PageDown to “flip thru” the pages in any section of your notebook.

Some bigger gurus than I have recommended that Mac users try using Office Web Apps as a OneNote solution: http://office.microsoft.com/en-us/web-apps/

#9 – Tag and Find Important Items
Why is this exciting? One Note has a series of Tags that you can add to any page that are easy to search by with the “Find Tags” button on the ribbon. I’m copying and pasting a screen shot of the Tags drop down to the right but there are even more than are listed. This feature makes me SQUEE!

#8 – Sync up OneNote between your phone and computer
Yes, you heard me! If you have a smart phone, it can synchronize with the OneNote on your computer. Sign me up!!Note: You need to first set up the app on your smart phone and you must also set up your SkyDrive, which is helpful to do anyway.
Note: SkyDrive is only available with OneNote 2010! It will not work with the older versions.Tips on setting up your SkyDrive in OneNote and getting the iPhone app are here (along with a ton of other amazing OneNote answers).

#7 – Tables and Charts (which can be sent to Word or Outlook!)
Who doesn’t love a good table…perhaps you need one listing scene elements? You can create tables and charts directly on a OneNote page and then:
  • Copy and paste it to Word
  • Email it.
  • Right click on your OneNote table and choose “Copy Link to Paragraph” to embed it in a document anywhere else on your computer. (If you haven’t set up SkyDrive, the One Note file and the file where you pasted the link must be on the same computer!)
#6 – Hyperlinks to anywhere
You can copy or create hyperlinks from any page, anywhere, and put it in your notebook page. I’m thinking of keeping an active writing notebook with tabs for each topic to store the amazing links that I run across in my web surfing. My bookmarks tend to get lost because there’s so many.

#5 – Print to OneNote
When researching, you can send a whole page or part of a page directly to OneNote. Click Ctrl +P on your keyboard (or you can choose File –> Print) and your page is sent to an unfiled note in OneNote, which can be moved to any section or page.
Note: You’ll see your “Unfiled Notes” tab at the top of your OneNote screen.

#4 – Send whole or part of any page to OneNote
When researching, as I said in #5, you can send a whole page or part of a page directly to OneNote. Ctl +P and your page is sent to an unfiled note in OneNote, which you can move to any section or page.
Imagine surfing the web and pulling up a side note by either pressing the Windows logo button + N or clicking the N(OneNote) icon button in the task bar (down by the time) and being able to jot down your notes to keep in your book’s OneNote binder.

Again, this shortcut automatically files it in the Unfiled Tab in OneNote, which you can move around.

#3 – Audio and Video Files
OneNote will also add audio or video files to your notebook pages. It can even record the same right into a page! Now that we’re in conference season, I’ve made the goal of adding my meeting and class notes into OneNote, and then recording those extras things that I didn’t get down in my notes.

#2 – You can attach files to any page in OneNote.
Can you writers say character charts? Photos? I thought of moving this higher on the list, it’s so sublimely amazing.

From your Windows Explorer, click and drag any file onto a OneNote Page. You will get the following dialog box:

You can insert a hyperlink, or choose the second option to have an icon on your page that you double-click on to open the file. But the last choice (to insert the file as a printout)? LOVE IT! I used this with a chapter meeting handout to make my notes next to the speakers content. It saved me a ton of time.

And my #1 FAVORITE thing in OneNote is:

OneNote doesn’t have a Save button. OneNote automatically saves your work on an almost constant basis in the background. This means I don’t lose work, even if forget to save.
p.s. If you want to save your notebook with a new name you can use the Save As feature located under the File menu. Also, if you’re using the SkyDrive sync feature, you need to be sure to sync before you go on the road. OneNote auto-saves, but it doesn’t auto-sync!


Helpful Links:
Does OneNote sound like it would be helpful to you? Do you have questions, or shortcuts you’d like to share? I’d love to chat with you in the comments!

Jenny

About Jenny Hansen
Jenny fills her nights with humor: writing memoir, women’s fiction, chick lit, short stories (and chasing after her toddler Baby Girl). By day, she provides training and social media marketing for an accounting firm. After 15 years as a corporate software trainer, she’s digging this sit down and write thing.

When she’s not at her blog, More Cowbell, Jenny can be found on Twitter at jhansenwrites and at her group blog, Writers In The Storm. Every Saturday, she writes the Risky Baby Business posts at More Cowbell, a series that focuses on babies, new parents and high-risk pregnancy.
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First Signing

April 18, 2012 by in category Archives tagged as , , , ,
Monica Stoner, Member at Large

Orange County Chapter of Romance Writers of America gives their authors roses for each sale. As a member many years ago, I dreamed of the day I’d stand up at the front to receive my rose, and my acceptance speech. Eventually I decided those would only be dreams. Until I saw an e-mail stating: “Black Opal Books is actively looking for new and special manuscripts.” What the heck, I thought. Might as well be rejected by a new press as an established press. I did a final polish, had a few critical friends beta read, and sent it off. There were dog shows in Phoenix, and I actively avoided looking for computer connections to check while we were gone.

Come Monday, I turned on the computer, connected to my e-mail, and began to scroll messages. And–what? A message from “editor” at “blackopalbooks.” Wow, this would be the fastest rejection I’d ever had. Oh well, might as well get it over with.

“We like your book, and would like to publish it.” I stared at the screen. Turned off the e-mail program. Started it again. “We like your book and would like to publish it.” Still the same words. So I printed it out, just in case it was a computer glitch. Yep, it said the same thing. So I called my husband into the room. He looked at the screen, looked at me, and said, “Cool.” Just to be sure, I sent the excerpt to my friends, whom I see once or twice a year, and stay in touch electronically. They concurred, and sent virtual high fives.

It took twenty four hours to decide if I would accept the offer. Actually it took ten seconds, but I pretended to need to think about it. Yeah, right. I was valiantly attempting to follow the advice given in so many lectures and on line discussions. In actual fact I intended to grab for the brass ring and enjoy the ride. Which I did.
The day “My Killer My Love”came out was the day my husband was admitted to the hospital and the next eight months were a challenge on all levels. He lost the battle with cancer and diabetes in January of the next year, and in the months since then I’ve learned to readjust and rebuild. Come April of this year, events combined to bring me to Southern California, including a Saluki specialty held in Tom’s honor, a gathering of our dog friends after the show, and another gathering for his family, non dog friends, and former students. This would help close many of the connections he had made throughout his life.

And, yes, it was the same weekend as the Orange County meeting. I could have my first book signing among the people who had the greatest effect on my life as a writer. What would be better? Too bad it was the same weekend as the RT Convention in Chicago, but so many of those I remembered from before were still in California.

The roses came home with me and are in a Mikasa vase one of the dogs won years ago. One rose for “My Killer My Love,” the book I signed in April. One for “Teach Me To Forget,” coming out in May, just a few weeks from now. Life does go on.

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e-magings: Show Don’t Hide: The Necessary Pilcrow

April 16, 2012 by in category Archives tagged as , , , , ,
Last year, when my writing partner, Anne Farrell, and I decided to reissue our Precious Gem as an e-book, I knew I had my work cut out for me. I had to convert our messy, oft-changed, WordPerfect manuscript into a clean Word document. I’d always preferred WordPerfect, suing Word only when absolutely necessary, and knew very little about the program. Thanks to the useful Smashwords Style Guide by Mark Coker, I learned how to format paragraphs that automatically indent and I became acquainted with the Show/Hide feature in Word that reveals the document formatting.

I figured I was the only dummy in the writing game who didn’t know that, but it turns out, I wasn’t. Like a lot of older writers, I grew up in the typewriter era. So for any other Luddites out there, this is how you turn on Show/Hide. Click on the pilcrow (the little paragraph symbol at the left of the image) to reveal your formatting.


Another thing I learned is to never use tabs to begin a paragraph. In the example below I added a Tab before the second sentence, as shown by the little right-facing arrow. To remove all Tabs from a doc file, click in Find, type in ^t and Replace them all with nothing. In a blink of an eye, all your Tabs will disappear.


There’s a lot more to formatting a book for self-publishing, and I do recommend the free Smashwords Syle Guide to anyone who is thinking of doing so. Anne and I were able to get our book uploaded and Lex Valentine made us a fabulous cover, which I’d like to share. Isn’t it gorgeous?

Children’s librarian Amanda Lloyd values privacy above all else. Three years ago her wedding ended in disaster when her groom was arrested at the altar and the story of the ‘Embezzler’s Bride’ appeared in the supermarket tabloids. The experience has left her determined to avoid being caught in the public eye again. Until she meets a sexy single dad with a scandalous past.

Ex-racer Mitch Delaney is a public figure whose life has been plastered across the tabloids more than once. But he believes that anything worth doing is worth a risk, and he wants Amanda in his life. But when they draw the attention of the tabloids, his custody of his son is threatened. Amanda has waited twenty-eight years for the right man. But will happiness come at too high a price?

(Previously published as Private Affair, Kensington Precious Gem #121 by Lyn O’Farrell)

There’s more about Worth The Risk at my website, including an excerpt.

Linda Mac aka Lyndi Lamont

Websites:
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FINDING YOUR VOICE

April 15, 2012 by in category Archives tagged as , ,

“I don’t even have to see the cover of the book to know I’m reading one of your novels.”
That was the nicest compliment a reader has ever paid me. After years of practice, success and failures, constantly trying to improve my writing, it was wonderful to know that I had finally crossed a threshold: I had found my voice. For other arts, voice is almost instantly identifiable. Fine artists, for instance, communicate through color choice and brush stroke; for musicians it is in melody and instrumentation. For writers creating a recognizable voice is a bit trickier.
Our art cannot be covered up by color nor enhanced by sound; it cannot be appreciated with a mere glance or as background to another chore. A reader must invest time, attention and money to appreciate our work. These limitations make voice critical to our success in an increasingly crowded field. If we do not connect with our reader, drawing them in with our words, format construction and storytelling, they will dismiss us and move on to someone who does.
Voice is personal and intimate. Writing in a true voice puts the author on a limb and opens her to both praise and criticism. We wouldn’t write if we weren’t willing to take a chance that our voice will touch someone, move them to action, make them think, make them cry, but it is a gamble whether our most honest voice will be appreciated. If you’re ready to take a bold step, to write with abandon, to search for your true voice, here are a few thoughts that might help you find it.
Identify what you love about your favorite author. Is it pace? Characterization? Expository talent? Emulate, never copy, her style. A reader doesn’t want a cookie cutter author; they want a refreshing voice that reminds them of their favorite author.
Recognize your verbal comfort zone. Some authors embrace analogy, metaphore and any number of literary conceits; some don’t. If you’re comfortable with short clipped sentences in the vernacular, embrace that style and make it yours.
Establish your energy level. Does your first sentence slap your reader upside the head, or do you prefer a long, slow climb that settles the reader before you let them into the fray? Whichever it is, don’t let anyone try to change that.
Voice is not just a writing style it is point of view that is shared in dialogue choices, character and plot development.
Be proud of your voice. There is no right voice for an author or a genre. Evidence? Epic romances share space with glitz and glamour and all of it gave rise to chic lit. Each author’s voice was valid in the genre in its heyday, and each was unique and fresh when they hit the scene so do not discount yours if it doesn’t match the mainstream.

It is your job to discover your voice. Explore it. Nurture it. Refine it. Claim it. Present it. Be proud of it.

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Cover Art Corner

April 14, 2012 by in category Archives tagged as ,

Today, I’m starting a quarterly series on cover art. I’ll be asking for people to send me questions which I will answer in future posts. To start out, I’ll give you all some information on who I am and who I do covers for.

For those of you who don’t know me, I write under the pen name Lex Valentine, but before there was a Lex there was a Winter. Winter’s been around on the internet since the early 90’s. That’s when a friend got her the domain name winterheart.com. (Yes, I really have had the domain for more than 15 years!) Winter has also been messing around with websites and photo manipulation for about that long although not in any real serious way.

So, now we’ve established that I go by both Lex and Winter and that I’ve had winterheart.com a long time, I want to roll the calendar forward to 2006 or so. I started writing in a serial story online and we gathered photos of celebs to depict our characters. I ended up making banners and avatars for the characters and learned to swap heads on photos. (Guess whose head was swapped on that image of “Al & Lex”, two characters from the serial story?) This is really where I started learning Photoshop. I took a couple of classes that the company I worked for paid for, but really, what I learned was all trial, lots of error, and some video tutorial watching on YouTube.

When I was first published, my publisher at Pink Petal Books was ecstatic to learn I knew Photoshop and I started doing covers for her, including all my own covers. Over the years since then I’ve started doing covers for MLR Press and it’s imprints Passion in Print and Featherweight Press. I’ve also recently begun doing covers for MuseItUp too.

Last year one of my covers for Pink Petal Books won an EPIC ARIANA Award for best erotic contemporary cover. Competition is fierce in the ARIANAs and I was honored to win one. I’ve had numerous covers final but there is nothing like winning!

Currently, I do a lot of work for authors who are self-publishing the books they get their rights back to. A couple of weekends back, I did a total of 13 covers! Well, it did include two series with similar covers but it was still a lot of work.

At any rate, what I do involves a lot of communication with the author. I use the information I get about the book to come up with a cover that is visually appealing while still conveying something of the story inside. This isn’t always easy to do. Some authors have a very clear vision in their head of what their cover should look like, regardless of whether they have an artistic eye or not. They want what they want. I try to give authors what they want whether I think it’s appealing or not because the most gorgeous cover that I think will sell lots of books may not be at all what the author wants for his/her book. And if the author isn’t happy with it, no matter how beautiful it is, they will treat it like it’s ugly and unhappy authors don’t say complimentary things about cover artists.

I really like it when the author gives me a sense of the book without telling me what to put on the cover. I like a little freedom to create something I think will appeal to those who look at it. It’s a tough line to walk though and authors can be all over the charts in terms of how easy or difficult they are to work with.

In the end, what I really want is for the cover to sell books. I want the author and publisher to be so happy with sales that they are happy to work with me again.

I’m going to close today with a slideshow of covers I’ve made. I want you all to look at them and think about them and what makes them appealing or not appealing to you. And then I want you to comment on this post or email me with questions or comments about the covers and what you liked or didn’t like and why. I’m going to take all those comments and use them to tailor my next post about cover art.

Until next time,

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